AKSNA Food & Vendor Expo Registration – Alaska School Nutrition Association

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The 2025 Food & Vendor Expo will be held on 23 January 2025, the third and final day of our 57th Annual Conference. The Expo will be held at the Egan Civic & Convention Center at 555 W. 5th Ave., Anchorage, AK 99501.

Registration is now open. Once you have completed registration, your registration information will be transmitted to us for further processing. You will receive an invoice within five business days. You may pay the invoice by major credit card, ACH, or by mailing a check to us.

Completion of the application indicates your acceptance of the terms and conditions.

View the floor plan for more details on zone pricing.

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Exhibitor Information

Contact Name, Phone, and Email may be included in printed and online material (if you are represented by a broker, you may opt to include their info insead)

Company Name *

List the company name as it will appear in our program and exhibitor directory. If you are represented by a broker, do not list your broker’s name here (there will be a separate space to provide this information)

Contact Person *

First

Last

Name of person completing this form, there will be space to provide separate exhibit and billing contacts later.

Company Mailing Address *

Address Line 1

Address Line 2

City

State

Zip Code

Contact Phone *

Contact Cell Phone

Contact Email *

Alaska Producers and Harvesters Discount

The company is listed as an Alaskan farmer, grower, or harvester (https://www.buyalaskagrown.com/buy/producers/)
The company is wholly Alaskan-owned

Wholly Alaskan-owned means that all owners are Alaskan, no portion of the business is owned by non-Alaskans including ownership of parent corporations or entities.

Company Name as it appears on your Alaska Business License *

Required to validate the Alaska Producers and Harvesters Discount

Alaska Corporate Entity Number / Business License Number *

Required to validate the Alaska Producers and Harvesters Discount. Provide your Entity Number (corporation) or Business License Number

Corporate Owners' Entity Numbers and Corporation Names ("N/A" if none) *

List the entity number and name that is recorded in the Alaska Division of Corporations, Business, and Professional; if more than one corporate owner, list each corporation on a separate line.

Additional Company and Product Information

Information provided on this page may be included in printed and online material

Product/Service Names and Descriptions (1 – 3 sentences) *

Please provide the name(s) and brief description(s) of the products/services you offer. (one to three sentences total)

Company Web Site

Broker Information

Are you represented by a broker?

Broker Name (Company) *

Broker Contact Name *

First

Last

Broker Mailing Address *

Address Line 1

Address Line 2

City

State

Zip Code

Broker Phone *

Broker Cell Phone

Broker Email *

What contact info should be included in printed and online material? *

Broker and company contact info
Only broker contact info
Only company contact info

Billing Information

Who is the responsible party for billing?

Company Contact
Broker
Other (you will be prompted to provide additional details)

Billing Contact Name *

First

Last

Billing Address *

Address Line 1

Address Line 2

City

State

Zip Code

Billing Contact Phone *

Billing Email *

Exhibitor Contacts

Primary Exhibitor Contact Name *

First

Last

Primary Exhibitor Cell Phone *

Provide a phone number we can reach on the day of exhibition/day prior

Exhibitor Email *

Additional Exhibitor Names

Enter one name per line

Booth Options

Please see above link for floor plan. Exhibit booths include: a table that is approximately 10” deep, garbage can and one 500-watt receptacle. If you have additional electrical needs they need to be coordinated with and paid directly to: Alaska Event Services. Pipe and drape is not planned for this event. Shared Booth option will only be displayed if represented by a broker.

Booth placement

Booth should be placed with broker group

This option is selected by default if you have a broker. We will place your booth alongside other booths repped by the same broker. You must select this option to see shared booth options.

Zone 1 (Gold)

The 3 sided tables at the entrance and exit, far left and far right are Zone 1

Zone 1 Full *

$1,025 Early-Ptarmigan / $1,250 Standard

Zone 2 (Blue)

All the remaining blue tables are Zone 2

Zone 2 Full *

$965 Early-Ptarmigan / $1,175 Standard

Zone 2 Shared *

$685 Early-Ptarmigan / $835 Standard

Zone 3

The 6″ purple end cap tables are Discount or Alaska Rate

Zone 3 Full *

$875 Early-Ptarmigan / $1,075 Standard

Zone 3 Shared *

$625 Early-Ptarmigan / $765 Standard

Alaska Producer Discount

Must be wholly owned Alaskan producer / harvester. The 6″ purple end cap tables are Discount or Alaska Rate, however, booth may be assigned in any Zone 2 or Zone 3 space depending on availability.

AK Discount – Full *

$485 Early-Ptarmigan / $600 Standard

AK Discount – Shared *

$345 Early-Ptarmigan / $425 Standard

Additional power receptacle

Additional 500-watt receptacle ($25/each)

Each booth is equipped with one 500-watt receptacle, additional receptacles are available for a small fee

Sponsorship Option

We are very grateful for the generous donations of our industry partners. Your sponsorship supports professional development, advocacy for child nutrition, and events like this conference. If you are interested in helping in this way, please indicate so in this section. All sponsors will be specially recognized in the program and with signage on your exhibition table.

Select a Sponsorship Level

Gold ($3,000, incl. full page ad)
Silver ($2,000, incl. full page ad)
Zinc ($1,000, incl. half page ad)
Jade ($500, incl. quarter page ad)
None

Broker Contact and

Additional Sponsorship Opportunities

Keynote Speaker ($2,500, incl. full page ad)
AKSNA After Dark ($750, incl. half page ad)
Member Luncheon ($500 incl. quarter page ad)
Transportation ($300)

If we receive sponsorships in excess of the amounts needed to cover the specified line-item, funds will be used for the good of the membership, such as supporting this or future conferences, professional development, advocacy for child nutrition, and other member services.

Other Sponsorship Amount

Indicate here if you want to make a contribution of a different amount or in addition to any you have already selected.

Advertising

Full-color advertising is available in our Conference Program. Please consider advertising as this helps pay for the cost of printing and supporting AKSNA financially. If you have already selected a sponsorship that includes advertising, a selection here will purchase an additional advertisement.

Ad Size

Full Page ($250)
Half Page ($175)
Quarter Page ($100)
Decline advertising

Deadline: 13 December 2025 at 5:00 p.m. AKST / 9:00 p.m. EST. To submit an advertisement, you must email conference-ads@aksna.org

Advertisement specifications:
Full-page: 7.5 x 10 in.
Half-page: 7.5 x 4.75 in.
Quarter-page: 3.5 x 4.75 in.

Advertisements that are not at the exact aspect ratio will be scaled at a 1:1 aspect ratio to avoid distortion. AKSNA may add background or border colors to fill any gaps in the most aesthetically pleasing manner at the editor’s discretion.

We recommend at least 300 ppi for best quality.
Advertisements should be sent in one of the following formats: Adobe Illustrator (AI), EPS, SVG, PDF, PNG, or JPG. If submitting an Adobe Illustrator format, be sure that all fonts and graphics are embedded.

Conference Swag Bags

Swag Bag

I will send brochures, product specifications, or other printed material to distribute to attendees at the beginning of the conference
I will send product samples or swag items to distribute to attendees at the beginning of the conference

AKSNA After Dark

Information about the AKSNA After Dark will be published around early December. All registered exhibitioners will received further details then.

Silent Auction Donations

I would like to donate items for the silent auction or apron auction

If you check this option, a member of our board will contact you. If you do not but wish to donate an item later, please email conference@aksna.org.

Proof of Insurance

The exhibitioner shall provide a certificate of insurance in the amount of no less than $1,000,000 per incident and $2,000,000 aggregate that names “Alaska School Nutrition Association” as an additional insured on the policy.

How will you submit your proof of insurance

Upload certificate of insurance now
I will email it to expo@aksna.org

Upload certificate of insurance *

Click or drag a file to this area to upload.

Only PDF files are accepted

Terms and Conditions

Please read the full terms and conditions on our web site, specific terms have been highlighted for your review. Please check the boxes indicating your have read and agreed to he terms and conditions.

Payment Policy *

I agree to the below terms and conditions

A deposit of 50% of booth and advertising fees is due immediately (you will receive an invoice within five business days). The remaining balance, including sponsorships, is due 9 January 2025.

Refund Policy *

I agree to the below terms and conditions

If you are unable to attend, you must notify AKSNA in writing by emailing expo@aksna.org by 31 December 2024 at 11:59 p.m. AKST and AKSNA will refund your registration fee less a $150 administrative fee. No refunds will be made on cancellations received after 31 December 2024 or for no shows.

Advertising Policy *

I agree to the below terms and conditions

To ensure your advertisement is included in our program, it must be received in the method and by the deadline specified in the application. If you do not submit an advertisement in a timely manner, You will forfeit your advertisement space and any deposit paid. If you receive an advertisement as a result of sponsorship, no portion of the sponsorship donation will be returned.

Insurance and Indemnification *

I agree to the below terms and conditions

The exhibitioner shall provide a certificate of insurance prior to setting up in the amount of no less than $1,000,000 per incident and $2,000,000 aggregate that names “Alaska School Nutrition Association” as an additional insured on the policy. The exhibitioner agrees to indemnify Alaska School Nutrition Association for any liability relating to the Food and Vendor Expo. No refund shall be issued for exhibitioners barred from setup as a result of failure to provide sufficient insurance.

Non-Solicitation (outside of the Expo and sanctioned events) *

I agree to the below terms and conditions

Attendees and exhibitioners agree not to solicit in during scheduled conference events or at conference venues, except while at the Food and Vendor Expo and at the purveyor’s designated booth space. Purveyors who have purchased tickets at the exhibition rate are may solicit during the Cocktail Social. Events hosted outside of the the AKSNA conference may not advertise as being affiliated with or endorsed by AKSNA. AKSNA reserves the right to remove or have removed any person(s) that solicits during these times.

Force Majeure *

I agree to the below terms and conditions

AKSNA shall not be held responsible for any delay or failure in performance of its obligations hereunder to the extent such delay or failure is caused by fire, flood, strike, civil, governmental or military authority, acts of God, acts of terrorism, acts of war, pandemics, epidemics, the availability of the Venue or other similar causes beyond its reasonable control and without the fault or negligence of AKSNA or its subcontractors. For one or more of such reasons, AKSNA may postpone, reschedule or cancel the event without liability on the part of AKSNA. In the event the conference cannot be held or is postponed pursuant to this section, AKSNA shall not be liable to attendee for any damages, costs, or losses incurred, such as transportation costs, accommodations costs, or financial losses. AKSNA will review refund and/or fee transfer requests, submitted in writing, for approval on a situational basis.

Invoice Options

You will receive a separate invoice with the total due. You may pay be credit card, ACH transfer, or by mailing a check. Please select how you wish to be invoiced.

Invoice Preference *

Invoice me for the full amount in ONE payment to be made upon receipt
Invoice me separately for the deposit due now and a separate invoice for the final balance due

Review Your Submission

Review your submission and make sure the below information is correct. After you submit this form, we will generate your invoice and email it to your billing contact.

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